Case study
Society of the Sacred Advent
Discover how Ellby helped the Society of the Sacred Advent (SSA) automate document management, enhancing efficiency, ensuring compliance, and reducing administrative overhead.
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Accelerating Document Management
Ellby's automated document management solution streamlined SSA's assessment handling, ensuring compliance with QCAA requirements, and significantly reducing manual processing time.
We aimed to make significant changes by:
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Implementing a solution to automatically file scanned assessments digitally.
Ensuring easy search, location, and upload of necessary information for compliance.
Seamlessly extracting data from TASS to populate student and subject information.
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About SSA
For over 125 years, the Society of the Sacred Advent (SSA) has practised their praiseworthy belief that “one of the best gifts that we as a society can give young women for an empowered future that contributes to the common good is an education”. From small beginnings in 1882, SSA established more than ten schools, as well as other community serving organisations, with notable interest in the welfare of women and children.
To this day, SSA still owns and operates St Margaret’s and St Aidan’s schools in the greater Brisbane area. St Margaret’s Anglican Girls School, situated high on a hill in Brisbane’s beautiful leafy suburb of Ascot, is an independent day and boarding school for girls from Pre-Prep to Year 12 with approximately 1145 students (185 of them boarders).
The school also welcomes boys in Pre-Prep and Prep. St Aidan’s Anglican Girls’ School is a Prep to Year 12 day school, with a co-educational Kindergarten. The school is located in Corinda, with a population of approximately 900 students. This reflects the school’s belief that students experience many benefits in a smaller school.
The Challenge
The administration team at SSA faced challenges with new QCAA requirements, necessitating quick and accurate digitization and uploading of student assessments within a short timeframe, straining existing manual processes.
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Short Turnaround Times
By digitally scanning documents, you can instantly capture important data, avoid data entry, and reduce expensive human errors.
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Manual Processes
Manual scanning, renaming, and sorting of assessments was labour-intensive and error prone.
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Compliance Requirements
New QCAA requirements added complexity, needing quick, accurate digitisation and uploading of student assessments.
Why SSA chose Ellby
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Our Experience
Ellby's proven expertise in AP automation and successful integration with TASS made them the ideal partner for SSA, providing a tailored document management solution.
Guaranteed success
Ellby's solution, known for its user-friendliness and integration capabilities, was quickly adopted by SSA staff, ensuring compliance with QCAA requirements and improving efficiency.
What we did
Ellby implemented an automated document management solution, integrating with TASS, streamlining the digitisation and uploading process of student assessments, and ensuring quick compliance with QCAA requirements.
Discovery
Identified inefficiencies in manual document handling, necessitating an automated solution to meet QCAA’s stringent requirements.
Implementation
Deployed Ellby’s automated document management solution, integrated with TASS, enabling efficient scanning, sorting, and storage of student assessments.
Results
Achieved significant time savings, improved compliance with QCAA requirements, and enhanced overall productivity by automating document management processes.
Review
Continuous feedback confirmed efficiency gains and high user satisfaction, ensuring the solution met SSA’s evolving needs.
Success!
Ellby's solution revolutionised SSA’s document management, automating the digitisation and uploading of student assessments. This led to significant time savings, increased productivity, and ensured compliance with QCAA requirements.
The successful implementation highlighted the system’s simplicity and effectiveness, setting a new standard for efficiency and compliance in education administration. SSA’s collaboration with Ellby exemplified their commitment to leveraging technology for operational excellence and future growth.
1145
Students
2
Campuses
“[The solution has] definitely increased productivity by automating a process that would have taken many hours to do, which has freed up administration staff to do other tasks. It has also meant that the school has not had to pay additional staff or increase hours of existing staff to complete the tasks manually”
Greg Anderson
Chief Information Officer
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