Case study

Seeka

Discover how Ellby helped Seeka streamline their seasonal worker onboarding process, reducing information needed by 60%, eliminating duplicate data entry, and achieving significant cost savings with automated and efficient workflows.

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Accelerating Seasonal Worker Onboarding

Ellby's automation solution streamlined Seeka's onboarding process, reducing information needed by 60% and eliminating duplicate data entry, enhancing efficiency.

We aimed to make significant changes by:

Introducing automation to reduce manual data entry and processing times.

Eliminating duplicate data entry to enhance efficiency and accuracy.

Implementing a stable integration platform to minimise interventions and manual workarounds.

About Seeka

Seeka, a leader in the agriculture sector, is integral to the harvest season, employing seasonal workers for crucial tasks. Headquartered in New Zealand, Seeka manages extensive orchards and post-harvest facilities, providing high-quality produce to both domestic and international markets. Their operations include the cultivation and processing of kiwifruit, avocados, and other crops, leveraging innovative techniques and technologies.

Committed to excellence and sustainability, Seeka continuously strives to improve operational processes, ensuring efficiency and quality. Their focus on innovation and efficiency drives ongoing improvements, making Seeka a pivotal player in the agricultural industry and a trusted partner for farmers and retailers alike.

The Challenge

Seeka faced a sluggish and cumbersome onboarding process for seasonal workers. Duplicate information entry, manual scanning and uploading, and challenges in document access hindered efficiency. The integration platform in use was unstable, requiring frequent interventions and manual workarounds to complete onboarding.

Sluggish Onboarding

Slow and inefficient onboarding process hampered Seeka's ability to quickly hire seasonal workers.

Duplicate Data Entry

With authorised remote access, staff can approve or action invoices from anywhere they have an internet connection.

A simple icon of a stopwatch, representing time.

Unstable Integration

Unstable integration platform required frequent manual interventions, disrupting the onboarding workflow.

Why Seeka chose Ellby

Our Experience

Ellby's expertise in workflow automation and data management made them the ideal partner to streamline Seeka's onboarding process, ensuring efficiency and reliability.

Guaranteed success

Ellby's comprehensive solution, including scoping, gap analysis, design, testing, and implementation, was completed on schedule, aligning with Seeka's peak season and ensuring smooth operations post-Go Live.

What we did

Ellby conducted a comprehensive review to identify bottlenecks, designed a new enrolment process, and implemented an automated system, significantly improving Seeka's seasonal onboarding efficiency.

Discovery

Identified bottlenecks and inefficiencies in Seeka's seasonal worker onboarding process, necessitating automation and process improvements.

Implementation

Partnered with Ellby to design and implement a new enrolment process, integrating automation and stabilising the platform.

Results

Streamlined onboarding, reduced manual entry by 60%, cut costs, and eliminated the need for 4 FTE staff during peak season.

Review

Continuous evaluation showed substantial efficiency gains, with positive feedback ensuring the solution met Seeka's evolving needs.

Success!

Ellby's solution revolutionised Seeka's onboarding process, reducing the information needed by 60% and eliminating duplicate data entry. This led to significant efficiency gains and cost savings, with 4 FTE staff reduced during peak season.

Implementation and testing took less than 3 weeks, with the product paying for itself within a month. Immediate post-Go Live support ensured smooth operations, setting the stage for continuous improvements in seasonal workforce management.

3 weeks

Return on Investment

4 FTE

Reduced Labour Cost

"Working with the team at [Ellby] we were able to streamline the onboarding process, eliminate duplicate data entry and reduce the information needed to onboard a seasonal worker by 60%"

Seeka

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