Case study

Suncoast Christian College

Discover how Ellby helped Suncoast Christian College streamline their accounts payable process, reducing manual data entry and enhancing efficiency, saving $27,300 per annum.

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Transforming Invoice Management

Ellby's business process automation solution automated Suncoast Christian College's accounts payable processes, improving efficiency and saving 7.5 hours per week, translating to $27,300 annually.

We aimed to make significant changes by:

Implementing an ECM solution to eliminate paper-based inefficiencies and manual data entry.

Seamlessly integrating with the existing school administration software, FACTS, for streamlined operations.

Enhancing invoice tracking, reporting capabilities, and audit processes for better visibility and efficiency.

About Suncoast Christian College

Suncoast Christian College (SCC), established in 1979, is a ministry of Suncoast Church in Queensland, offering Christian co-educational learning from early years to Year 12. Renowned for its commitment to academic excellence and community values, SCC provides a nurturing environment where students thrive.

The College integrates modern technology and innovative teaching methods to enhance learning experiences. With a strong focus on holistic development, SCC emphasises academics, sports, arts, and character education, preparing students for future success. Partnering with Ellby, SCC sought to streamline administrative processes, particularly in managing accounts payable, to improve efficiency and maintain their high educational standards.

The Challenge

Suncoast Christian College’s accounts team faced a labor-intensive, error-prone process for managing accounts payable invoices, including manual data entry and mandatory approvals, necessitating an efficient solution to streamline operations.

A simple icon of a stopwatch, representing time.

Manual Data Entry

Time-consuming manual data entry for physical and electronic invoices hindered efficiency.

A simple icon of a document with a checkmark.

Approval Process

With authorised remote access, staff can approve or action invoices from anywhere they have an internet connection.

Lack of Visibility

Workflow lacked visibility, leading to inefficiencies and increased potential for errors.

Why Suncoast Christian College chose Ellby

Our Experience

Ellby's extensive expertise in ECM solutions and workflow automation made them the ideal partner for SCC, providing a robust and user-friendly solution tailored to their needs.

Guaranteed success

Ellby's comprehensive ECM solution, integrating seamlessly with FACTS, was implemented on schedule, delivering immediate improvements in efficiency and reducing manual workload.

What we did

Ellby collaborated with SCC to deploy a cloud-based ECM solution, automating invoice processing, integrating with FACTS, and eliminating manual inefficiencies, resulting in substantial time and cost savings.

Discovery

Identified inefficiencies in SCC's accounts payable process, highlighting the need for automation and improved workflow integration.

Implementation

Deployed Ellby’s ECM solution, automating data capture and integrating with FACTS, streamlining invoice processing workflows.

Results

Achieved significant time savings of 7.5 hours per week, improved invoice tracking, and reduced paper consumption, enhancing overall efficiency.

Review

Continuous evaluation and feedback confirmed substantial efficiency gains and user satisfaction, ensuring the solution met SCC's evolving needs.

Success!

Ellby's ECM solution transformed SCC's accounts payable process, reducing manual data entry and saving 7.5 hours per week, equating to $27,300 annually. The integration with FACTS improved invoice tracking and reporting, streamlined audits, and reduced paper consumption.

This efficient solution allowed SCC to manage increased workloads without additional staff, ensuring long-term operational benefits and setting a benchmark for administrative efficiency.

7.5 hours

Weekly savings

$27k

Annual savings

"The support offered by [Ellby] has been great. I think that every school should consider [Ellby] for accounts payable automation."

Kerry Paulsen

Assistant Business Manager

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