Secure AI data extraction service

Unlock seamless and accurate document data capture with EllbyExtract. Our advanced technology automates the extraction process, and for documents requiring additional verification, our comprehensive service includes the option of expert human review by our dedicated team – providing a truly 'done-for-you' solution for optimal data quality.

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Assured accuracy

Achieve precise and reliable data capture. Our advanced AI automation minimizes human error for superior data handling.

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Robust security

Safeguard your critical information with our robust security framework, ensuring compliance and integrity of your data.

Reduced costs

Reduce manual data entry expenses and improve resource allocation through our efficient and accurate data extraction.

Say goodbye to manual data entry

Reclaim valuable time and resources by automating the extraction of crucial data from various sources, freeing your team to focus on what matters most.

Advanced document capture

Ellby's Cloud Capture Service is a powerful platform designed to transform your document handling processes. With the Premium Data Service add-on, we provide quality assured data extraction and document processing to ensure accuracy and efficiency.

Our solution captures documents from multiple sources, including email inboxes, scanned files, and network folders, then processes them through advanced OCR technology to extract relevant data automatically.

Human Intelligence Verification

When documents don't meet automated validation requirements, they're seamlessly routed to our Premium Data Service team who efficiently and accurately populate the missing data (if present on the document and human readable), allowing the document to continue along its intended workflow path.

This combination of advanced OCR technology with human verification creates a complete solution that handles even the most complex document processing challenges, ensuring nothing falls through the cracks.

Transform your document processing workflows

Transform your document-intensive processes with EllbyExtract. Our intelligent document processing solution goes beyond simple data capture, delivering significant advantages by seamlessly integrating into your workflow and enabling:

Critical information is pre-populated and validated automatically

Documents can be split and classified using specific business rules

Drastically reduces manual data entry and costs per transaction

Your team can focus on more high-value strategic tasks

Seamless integration with Line of Business Systems for data validation

ISO27001 Information Security Compliant environment

Handles scanned, electronic and even handwritten documents

Seamless integration with your existing systems

Integrations

We seamlessly integrate with the following:

Powerful features that streamline document processing

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Document capture

Import documents from multiple sources including email inboxes, scanned files, and watched folders. The system can handle various formats and quality levels.

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Automated data extraction

Advanced OCR/OMR/ICR technology automatically extracts key data from documents, including line items and complex fields.

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Document classification

Automatically identify and categorize documents by type, enabling streamlined routing and processing workflows.

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Human verification

When automated extraction can't achieve required accuracy, documents are routed to our Premium Data Service team for review.

Quality assurance

Built-in validation rules ensure data accuracy before documents continue through your workflow.

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Exception handling

Efficient management of documents that don't meet standard processing criteria with expert human intervention.

Comparison of service offerings

	Capture service	Premium data service
Cloud based platform
Automated document import via Mailbox(s) inc/ subfolders
OCR / OMR processing
Line item processing	Optional	Optional
ICR processing	Optional	Optional
Quality assurance
Capture exception handling
Document classifications
24hr max processing time
6am to 7pm AEST, Monday to Friday, Australian standard business days

FAQ

What types of data can be extracted using the Capture Service and can it handle handwritten documents?

The Capture Service can extract all types of printed data, provided the print is clear and uniform. Using Accounts Payable as an example, information such as the supplier, ABN or NZBN/NZ GST No, invoice date, purchase order number, invoice amount, GST amount, BSB/Account can be extracted. Handwritten documents would be handled through the Premium Data Service Team. Data Capture is often a variable input stream, because of this there is no guarantee of 100% capture. Using the Capture Service with Exception Handling will provide the highest quality, to provide optimal output.

Does my data go overseas?

No documents are routed out of Australia (to adhere with Data Sovereignty requirements) and all captured documents are presented to our Premium Data Service team onshore/offshore via a secure web portal for data verification.

What happens if I exceed my monthly or yearly contracted Invoice volume?

If the monthly agreed volume is exceeded, an overs charge will be applied to the next invoice, at a block size advised in solution agreement.

Is the Premium Data Service hosted on a dedicated server?

This service is configure using shared infrastructure to ensure the best cost benefit possible to deliver your capture requirements. The service is built on the Ellby Cloud Platform which is certified to the ISO27001:2013 security standard. Whilst the infrastructure is shared, all your documents and related data are partitioned in their own configuration, thus ensuring the highest levels of information security. If you required dedicated infrastructure, please contact the team to discuss a commercial arrangement.

How do I ensure my documents are processed accurately and the most data is extracted from them?

Please supply as many variations of the document as possible during your project implementation. We recommend at least 5 samples per document record (e.g., 5 invoices from Bunnings) when priming the system to achieve the best result at the time of Go- Live. Examples of variations include: Single page, multi-page, emailed and scanned versions, portrait and landscape versions, as well as varied types (such as credits and invoices).

What are the operating hours of the Exception Processing Service team?

What are the operating hours of the Exception Processing Service team? The Capture Services operates 24Hrs a day with the Premium Data Service team being online from 6am to 7pm AEST, Standard Australian Business days - Monday to Friday. If you required a Custom Processing Solution, just contact your Ellby Group representative or email customersuccess@ellby.com

Why does my supplier Invoice need to be classified?

Elllby's solution includes a ‘generic’ capture configuration using pattern matching to extract data from invoices. However, in some circumstances a specific classification is required for certain supplier invoices to increase the data capture quality throughput. For clients that are utilising the Premium Data Service, this is all included in your service.

Ready to transform your document processing?

Let our team show you how EllbyExtract can streamline your workflows and free your team from manual data entry.

Let's talk solutions