Accounts Payable Automation with FACTS

Improve efficiency through end-to-end creditor invoice process automation.

Ellby delivers document and workflow automation applications that improve the operation of any organisation by connecting users with the information they need to work more efficiently and effectively.

FACTS customers can use an Ellby solution to automatically extract invoice data (significantly reducing data entry), route creditor invoices through a custom approval process and deposit the approved invoice data directly into FACTS School Management. This is done using the FACTS FileBound Module and requires no human intervention.

Benefits

Whether part of a broad-ranging information management initiative or a localised project-based one, Ellby solutions and FACTS help streamline processes for your school to save time, reduce costs and boost efficiency:

Remove bottlenecks

Streamlined processes ensure that invoices are paid on time and with less effort, eliminating the need to pass paper around, match invoices to POs or chase down approvals.

Ensure compliance

Automated workflows guarantee that school policies and external mandates are always followed, enabling consistent compliance with audits and preventing fraud.

Increased visibility

Advanced analytics expose data about transaction volumes, financial liabilities and vendor interactions to identify areas for improvement and assist with decision making.

Improve service

Eliminate missing and duplicate invoices that lead to missed, late or duplicate payments. The result: happier suppliers, happier team members and fewer service calls.

Reduce costs and delays

Invoices enter the solution solution quickly, are routed automatically, and are accessible from anywhere, reducing resource costs and eliminating the need to manage paper files.

Free up space

An Ellby solution takes the paper out of your school, freeing up valuable physical space by storing documents electronically and reducing the costs of moving, filing, securing and storing paper.

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Case Study

Suncoast Christian College

Before implementing their Ellby accounts payable solution, the Suncoast Christian College accounts team managed a time consuming, complex and resource-heavy process for paying invoices. Automating their document management, approval and payment processes saved them valuable time, money and resources. In fact, integrating their solution with FACTS saved the college an additional 7.5 hours a week, equating to 780 hours a year in wages totalling $27,300 per annum.

$27,300

Saved annually

Read Suncoast Christian College's Story >

The support offered by Ellby has been great. I think every school should consider their solution for accounts payable automation. From the first day of implementation, we saved 7.5 hours a week. The savings in time and accuracy were remarkable.

Kerry Paulsen, Assistant Business Manager

Suncoast Christian College

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